SAVING YOUR WORK
To save your work in Word, click the File tab in the top left of your
screen. You should see a menu appear:
To save your document, select This PC from other location
as shown above then the document will save in document folder as shown below
directly.
Or go to the other location and select Browse, then the
following dialogue box will appear and give you the option of where you want to
save your document as shown in the figure below.
From the dialogue box above, I choose to save my document
in local disk (c:) then click the save button and the document is saved.
FILE NAMES
We now need to come up with a name for this document that
we're saving. If you have a look at the bottom of the Save As dialogue box,
you'll see two areas: one called File Name, and the other called Save as Type.
The File Name area is where you type a name for your document. Save as Type
means which type of document will be. Microsoft Word documents from 2007
onwards end with the letters docx. Previously, the letters were just doc. If
you sent someone a Word document with the ending docx, somebody with version
2003 of the software would not be able to open your file. Simply because
previous Office versions don't know how to handle the newer format. The reverse
is not true, though: they could send you a file that ended with the letters doc
and you would be able to open it up in Word 2021.
Microsoft Word allows you to save documents in a wide range
of different formats. Click anywhere inside of the Save as Type area to see a
list of the different formats:
The image shows that we have Word 97 - 2003 Document in the
Save as Type area. The three-letter extension shows .doc. The first one on the
list, however, is Word Document .docx, which is the one we want. Make sure this
one is selected in your Save As dialogue box.
You can continue to work on a document that has been saved.
But if you add more lines to your letter, or make any changes, you need to keep
saving your changes on regular basis. You don't have to use Save As anymore.
You can just click the Office button or the File tab, then click on Save. Or
click on the Save icon at the top of the screen, highlighted in the image
below. This will update your document.
A shortcut for saving your work is to hold down the CTRL
key on your keyboard. Keep it held down and then press the letter S.
Remember to save your work on a regular basis. It's not a
pleasant experience to have worked on a document for some time only for your
computer to break down. When you finally get your computer to work again, if
you haven't saved regularly, you'll find all that hard work lost forever, with
no way to get it back!
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